School Vaccination HUB
FROM CONSENT TO COMPLETION.
- Consent – collect paperless parent consent.
- Preparation – organise schools, classes and reviews.
- Clinic Day – record every outcome with confidence.
- Completion – finish with accurate records and minimal reconciliation.
PAPERLESS CONSENT
Start every clinic with complete, organised information.
PREPARE BEFORE CLINIC DAY
The biggest time savings happen before the first child arrives.
CLINIC DAY, MADE SIMPLE
When clinic day arrives, everything is already organised.
SPEND LESS TIME ON ADMINISTRATION
your clinic records are already organised and ready for reporting.
Planned Better. Run Faster. Finished Sooner
school vaccination clinics
Everything you need to manage a school vaccination programme—from paperless parent consent and clinic preparation to clinic-day recording and post-clinic reconciliation.
Built from three years of experience,
supporting hundreds of Irish pharmacies across nearly 1,000 schools
this platform transforms one of the busiest periods of the pharmacy calendar into a streamlined digital experience.
The biggest challenge isn't giving the vaccine.
Every School Clinic Starts Long Before Vaccination Day.
It’s everything that comes beforehand
- Collecting consent forms
- Chasing missing information
- Organising classes
- Identifying children requiring review
- Preparing clinic lists
- Managing changes
- Recording outcomes
- Reconciling everything afterwards
Many pharmacies still rely on paper forms, spreadsheets and manual processes.
That means hours of administration before the first child is even vaccinated.
School Vaccination HUB
FROM CONSENT TO COMPLETION.
Paperless Parent Consent
Start every clinic with complete, organised information.
Simply provide each school with a secure registration link for parents to complete online.
Parents can provide informed consent, complete medical information and submit everything before clinic day.
- No paper forms.
- No filing.
- No chasing missing paperwork.
Just organised information, ready when you need it.
Prepare Before
Clinic Day
The biggest time savings happen before the first child arrives.
Prepare every clinic with confidence by:
- Assigning children to classes
- Organising school groups
- Reviewing registrations in advance
- Flagging children requiring pharmacist review
- Managing withdrawals and changes before clinic day
- Printing organised class lists
Instead of discovering problems during the clinic, resolve them beforehand.
Stay in Control
on Clinic Day
When clinic day arrives, everything is already organised.
Your team simply records each child’s outcome as they move through the clinic.
Record whether a child has been:
- Vaccinated
- Absent
- Refused
- Withdrawn
Need to pause the clinic?
Resume where you left off.
Need to register a child on the day?
Record walk-up registrations quickly and accurately.
Every vaccination is recorded digitally, helping reduce paperwork and post-clinic administration.
Finish
Faster
For many pharmacies, the work continues long after the last vaccination.
Our platform dramatically reduces the administration required after every clinic by keeping vaccination records organised throughout the day.
Spend less time reconciling paperwork and more time looking after patients.
Designed Around Real Pharmacy Workflows
This isn’t generic booking software adapted for schools.
Every workflow has been refined through three years of real-world use, supporting hundreds of Irish pharmacies delivering vaccination programmes across nearly 1,000 schools.
We’ve listened to pharmacists, identified the bottlenecks and continuously improved the platform to remove unnecessary administration at every stage.
The result is software built around the way pharmacies actually run school vaccination clinics.
Every School Clinic Starts Long Before Vaccination Day.
The biggest challenge isn't giving the vaccine.
It’s everything that comes beforehand.
- Collecting consent forms
- Chasing missing information
- Organising classes
- Identifying children requiring review
- Preparing clinic lists
- Managing changes
- Recording outcomes
- Reconciling everything afterwards
Many pharmacies still rely on paper forms, spreadsheets and manual processes.
That means hours of administration before the first child is even vaccinated.
Why Pharmacies Choose
Refill Assistant
Save Hours
Preparing
Every Clinic
Organise schools, classes and registrations before clinic day.
Reduce
Administration
Replace paperwork and spreadsheets with one integrated digital workflow.
Review
Special
Cases Earlier
Identify children requiring pharmacist review before the clinic begins.
Improve
Clinic-Day Efficiency
Quickly record vaccination outcomes while keeping the clinic moving.
Reduce
Post-Clinic Reconciliation
Keep accurate digital records throughout the clinic, reducing administration afterwards.
Scale
with
Confidence
Whether you're vaccinating one school or coordinating multiple clinics, manage everything from one platform.
Purpose-Built for Irish Pharmacies
Unlike generic appointment software, our School Vaccination Platform has been designed specifically for Irish pharmacy vaccination programmes.
From digital consent through to clinic-day recording, every feature exists to help pharmacy teams deliver safer, faster and more organised school clinics.
FLU SEASON 2021/22 – BOOKING ENGINE UPDATES
This is a webinar covering the pharmacy services booking engine with a focus on the flu season 2021/22. Also covered will be the latest updates implemented following feedback from our customers about COVID-19 vaccinations.
FLU SEASON 2021/22 – BOOKING ENGINE UPDATES
This is a webinar covering the pharmacy services booking engine with a focus on the flu season 2021/22. Also covered will be the latest updates implemented following feedback from our customers about COVID-19 vaccinations.
Refill Assistant is delivered as a service meaning the booking engine will be constantly updated with the latest IPU guidelines and is the only secure and professional booking engine optimised for Irish Pharmacies.
school vaccination clinics
Planned Better. Run Faster. Finished Sooner.
Everything you need to manage a school vaccination programme—from paperless parent consent and clinic preparation to clinic-day recording and post-clinic reconciliation.
Built from three years of experience, supporting hundreds of Irish pharmacies across nearly 1,000 schools, this platform transforms one of the busiest periods of the pharmacy calendar into a streamlined digital experience.
Get The Booking engine for your pharmacy
IPU Member Price: €130 setup + €50/month (paid annually). Please enter coupon code FLU to get the IPU member discount. Setup includes backup USB security key to support GDPR worth €100.
Ready for Your Smoothest School Vaccination Season Yet?
See how pharmacies across Ireland are simplifying school vaccination clinics with one complete digital workflow.
Book a personalised demonstration and discover how your pharmacy can reduce preparation time, streamline clinic day and significantly cut post-clinic administration.
For any pharmacy that wants hassle-free.
Irish Pharmacy Union
Get The Booking engine for your pharmacy
IPU Member Price: €130 setup + €50/month (paid annually). Please enter coupon code FLU to get the IPU member discount. Setup includes backup USB security key worth €30.